Job Title:         Director of Maintenance & Transportation            Exemption Status/Test: Exempt

Reports to:      Superintendent                                                 Date Revised:   10/18/2024

Dept./School:   Maintenance Building                                            

Primary Purpose:

Direct and manage district’s maintenance and custodial and transportation and vehicle maintenance program. Oversee maintenance of all district-owned vehicles. Ensure safe and efficient operation of transportation department. Maintain physical school plant in excellent operating condition so that full educational use may be made at all times. Provide a physical environment that is functional, safe, clean, and attractive.

Qualifications:

Education/Certification:

Bachelor’s degree or equivalent experience

Clear and valid Texas driver’s license

 

Special Knowledge/Skills:

Ability to direct and manage operations of a large fleet of vehicles

Knowledge of energy management and vehicle repair and maintenance

Knowledge of basic principles of construction, school plant maintenance, and custodial operations

Ability to conduct on-site inspection of district facilities

Ability to manage budget and personnel

Ability to coordinate district function

Ability to implement policy and procedures

Ability to read blueprints and schematics

Strong organizational, communication, and interpersonal skills

 

Experience:

3 Years supervisory experience in maintenance operations

5 Years’ experience as a bus driver preferred

 

Major Responsibilities and Duties:

Routes and Schedule

 

1. Prepare and update bus routes and schedules for all schools in district and develop plan to meet future transportation needs.
2. Coordinate transportation for extracurricular activities and special programs.
3. Respond to after-hours emergency calls as needed. Operate bus and deliver buses to drivers when breakdowns occur.
4. Notify bus drivers, schools, and public of any changes in bus routes and schedules.

 

 

Building Maintenance and Repair

5. Direct and manage custodial, maintenance and repair, security, and central warehouse operations of district.
6. Receive and process work orders for repair and maintenance of buildings and grounds.
7. Develop and maintain written departmental procedures for maintenance, repair, and operations, and security of all district buildings and equipment.
8. Prepare plans and specifications for contracted repair work and site improvement for submission to purchasing department for bids.
9. Serve as the district’s integrated pest management (IPM) coordinator, attend required training and maintain current certification

Policy, Reports, and Law

10. Implement federal and state law, State Board of Education rule, and board policy in transportation
11. Compile, maintain, file, and present all physical and computerized reports, records, and other documents required in transportation area.
12. Implement district’s student discipline policies and communicate to students expected behavior when using district transportation.
13. Enforce safety standards that conform with state, federal, and insurance regulations and develop a program or preventive safety.
14. Develop training options and improvement plans to ensure exemplary operation of transportation department.
15. Comply with applicable personnel policies.
16. Prepare data necessary to process maintenance and transportation payroll.

 

Vehicle Maintenance and Repair

 

17. Direct repair of all district-owned vehicles and oversee plans for preventive maintenance.
18. Process vehicle repair requests and prioritize work orders. Contract for services that cannot be performed in shop.
19. Monitor fuel deliveries and distribution.
20. Assign work to maintenance personnel and oversee completion
21. Prepare, review, and revise job descriptions in maintenance department.
22. Evaluate job performance of employees to ensure effectiveness.
23. Recruit, train, and supervise maintenance personnel and make sound recommendations about personnel placement, transfer, retention, and dismissal.

Budget and Inventory

24. Compile budgets and cost estimates based on documented program needs.
25. Administer transportation budget and ensure that programs are cost-effective and that funds are managed wisely.
26. Initiate purchase orders and bids in accordance with budgetary limitations and district policies.
27. Maintain current inventory of supplies and parts to avoid ordering delays.
28. Approve and forward invoices and purchase orders for maintenance and transportation department to accounting department.
29. Recommend disposal of obsolete or worn out vehicles and equipment. Recommend purchase of vehicles as necessary.

 

Student Management

30. Review student behavior reports and conduct conferences with parents, students, and drivers on disciplinary issues.
31. Enforce student discipline and suspension of riding privileges for any student who violates rules and regulations.

Personnel Management

32. Assign work to maintenance personnel and oversee completion.
33. Prepare, review, and revise maintenance department job descriptions.
34. Evaluate job performance of employees to ensure effectiveness.
35. Recruit, train, and supervise maintenance personnel and make sound recommendations about personnel placement, transfer, retention, and dismissal.

Personnel

36. Assign bus drivers to routes and find substitutes as needed.
37. Recruit, train, supervise and evaluate all transportation personnel and make sound recommendations about placement, assignment, retention, discipline, and dismissal.
38. Prepare, process, and maintain all documents, required, to verify safety certification and alcohol drug testing of bus drivers.
39. Prepare, review, and revise transportation department job descriptions.
40. Evaluate employee job performance to ensure effectiveness.

Safety

41. Advise administration about inclement weather conditions that may result in the closing of schools or road hazards.
42. Help with gathering information in investigations of school bus accidents and student safety violations.
43. Help organize and conduct training programs to promote a safe work environment.
44. Ensure that transportation equipment is in excellent operating condition.
45. Perform disaster duty as needed (hurricanes, earthquakes, blizzards, etc.)
46. Maintain safety standards in conformance with federal, state, and insurance regulations and develop a program or preventive safety.
47. Ensure that equipment is maintained in operating and optimum condition.

Other

48. Attend and make presentations at conferences and school board meetings to discuss innovations and problems in transportation.
49. Attend professional growth activities to keep abreast of innovative techniques in transportation.
50. Maintain good rapport with parents and community.
51. Perform disaster duty when needed.
52. Attend professional growth activities to keep abreast of innovative techniques in maintenance operations.
53. Respond to afterhours emergencies as needed.
54. Perform any other duties as assigned.
55. Successful outcome to fingerprints.

Supervisory Responsibilities:

Supervise and evaluate the performance of shop foreman, dispatcher, parts manager, bus drivers, bus monitors, and Transportation Router Specialist/Admin. Assistant

 

Supervise and evaluate the performance of skilled craftsmen, lead custodians, grounds supervisors, warehouse supervisors, security personnel, and support staff assigned to the maintenance department.

Working Conditions

Mental Demands/Physical Demands/Environmental Factors:

Frequent districtwide travel; frequent prolonged and irregular hours; ability to conduct on-site inspections of all vehicle repair and maintenance operations.

Motion: Frequent walking, climbing stairs/ladders/scaffolding; regular grasping/squeezing, wrist flexion/extension, and overhead reaching; frequent driving

Lifting: Regular moderate lifting and carrying (15–44 pounds); occasional heavy lifting (45 pounds and over)

Environment: Work outside and inside, on slippery or uneven walking surfaces; frequent exposure to extreme hot and cold temperatures, dust, noise, vibration; exposure to chemical and electrical hazards; work around machinery with moving parts; regularly work irregular hours; occasional prolonged hours; frequent districtwide travel

Mental Demands: Maintain emotional control under stress

                                                                                      

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.